HVAC Project Manager

Why This Opportunity Stands Out

•  Own commercial HVAC projects across the complete project lifecycle. 
•  Work on a diverse mix of commercial and industrial HVAC applications. 
•  Combine technical HVAC knowledge with project leadership, financial management, and customer interaction. 
•  Continue developing your expertise through paid training, tuition reimbursement, and professional development assistance. 
•  Join a role with meaningful responsibility for project performance, customer satisfaction, and successful field execution.

Responsibilities

Project Planning and Execution

•  Review project proposals, contracts, drawings, specifications, schedules, and scope requirements before execution. 
•  Develop and maintain a practical project plan covering milestones, labor requirements, procurement, submittals, billing, and closeout activities. 
•  Lead assigned projects from award through completion and turnover. 
•  Own and maintain the project schedule, monitoring progress against key dates and anticipated deadlines. 
•  Identify schedule constraints, scope concerns, and potential project risks early and coordinate appropriate corrective actions. 
•  Lead project kickoff, progress, and coordination meetings. 
•  Document decisions, responsibilities, action items, and required follow-up. 
•  Manage multiple concurrent projects and priorities while maintaining complete, organized, and current project records. 

HVAC Design and Technical Coordination

•  Support and coordinate the design of commercial HVAC systems for design-build and plan-and-spec projects. 
•  Perform and review HVAC piping and sheet-metal takeoffs. 
•  Validate quantities, scope coverage, constructability, and anticipated labor and material requirements. 
•  Review project drawings and specifications to identify scope gaps, coordination concerns, and potential field conflicts. 
•  Coordinate with engineers, architects, general contractors, subcontractors, and other trades to resolve design and installation issues. 
•  Manage the RFI process from preparation through response and resolution. 
•  Manage the submittal process, including preparation, tracking, follow-up, approval, and distribution. 
•  Maintain current RFI and submittal logs and follow up on outstanding items that could affect procurement or the project schedule. 
•  Ensure approved submittals, drawing revisions, specifications, and field direction are communicated to the appropriate project team members. 
•  Use CAD and related project-management technology as appropriate to support design and project coordination. 

Subcontractor, Vendor, and Labor Coordination

•  Manage subcontractors and vendors throughout assigned projects. 
•  Confirm subcontractor and vendor scopes are aligned with project requirements. 
•  Review quotes, lead times, delivery commitments, and performance expectations. 
•  Coordinate equipment and material releases so procurement supports the project schedule and installation sequence. 
•  Monitor long-lead equipment and material requirements and escalate potential delivery concerns. 
•  Plan, track, and update labor requirements across assigned projects. 
•  Coordinate field labor scheduling based on project priorities, milestones, and manpower needs. 
•  Clearly communicate schedule changes and resource requirements to field leadership and other project stakeholders. 
•  Maintain regular communication with field teams and respond promptly to installation questions, sequencing issues, and resource constraints. 
•  Build productive working relationships with field employees, subcontractors, vendors, customers, and project partners. 

Cost Control and Commercial Management

•  Establish and monitor project budgets, committed costs, labor performance, forecasts, and cost-to-complete expectations. 
•  Perform recurring project cost analysis to evaluate financial performance and identify developing variances. 
•  Work with project and field leadership to address cost concerns and protect project margin. 
•  Review labor, material, equipment, and subcontractor costs against the approved project scope and budget. 
•  Prepare, price, document, submit, and track change-order requests. 
•  Ensure change-order pricing includes applicable labor, material, equipment, subcontractor, overhead, and schedule impacts. 
•  Maintain clear supporting documentation for pending and approved change orders. 
•  Support accurate and timely AIA billing and requisitions based on approved scope and verified project progress. 
•  Monitor unapproved work and pending changes that could affect billing or job profitability. 
•  Provide leadership with clear reporting regarding project financial status, risks, pending changes, and opportunities. 

Field Coordination, Quality, Safety, and Closeout

•  Travel to active project sites as required to verify progress, coordination, workmanship, and alignment with approved project documents. 
•  Work closely with field leadership to resolve unforeseen conditions, installation questions, sequencing challenges, and quality concerns. 
•  Coordinate project activities with general contractors and other trades to support efficient field execution. 
•  Reinforce company safety expectations and applicable jobsite requirements. 
•  Support a safe, organized, and professional work environment. 
•  Monitor project quality and follow through on corrective actions when work does not meet plans, specifications, or company expectations. 
•  Coordinate testing, commissioning, and other required project-completion activities. 
•  Manage punch-list completion and ensure outstanding items are addressed promptly. 
•  Coordinate as-built drawings, operation and maintenance manuals, warranties, and other required closeout documentation. 
•  Maintain strong customer and project-partner communication through final completion and turnover. 

Communication and Reporting

•  Serve as a primary day-to-day point of contact for assigned projects. 
•  Communicate clearly with both technical and non-technical stakeholders. 
•  Provide timely updates regarding schedule, cost, procurement, labor, change orders, field conditions, and project risks. 
•  Prepare and maintain project status reports, schedule updates, cost information, change-order logs, and action-item tracking. 
•  Escalate schedule, cost, quality, safety, or customer concerns early and provide practical recommendations for resolution. 
•  Maintain professional, complete, and accurate project documentation. 
•  Perform other project-related duties and responsibilities as assigned. 

What Success Looks Like

•  Projects advance safely, on schedule, and within established budget expectations. 
•  Labor, materials, equipment, vendors, and subcontractors are coordinated before they become schedule constraints. 
•  RFIs, submittals, change orders, project-cost reporting, and billings are accurate and timely. 
•  Field teams receive the information and support needed to execute work efficiently. 
•  Project risks are identified and communicated early. 
•  Customers and project partners receive clear, professional communication. 
•  Closeout documentation is complete, organized, and delivered on time.

Qualifications

Required

• High school diploma or equivalent.
•  At least three years of experience as an HVAC Project Manager, HVAC Design Engineer, or in a closely related commercial HVAC project role. 
•  A technical or trade background is acceptable and valued. 
•  Working knowledge of commercial HVAC systems, HVAC piping, sheet metal, equipment, installation sequencing, and construction documentation. 
•  Ability to read and interpret project drawings, plans, and specifications. 
•  Experience managing RFIs, submittals, change orders, project schedules, job costs, and AIA billing or requisitions. 
•  Ability to perform HVAC piping and sheet-metal takeoffs. 
•  Ability to apply practical construction math to labor, material, equipment, and cost planning. 
•  Strong written and verbal communication skills. 
•  Strong analytical, organizational, interpersonal, and problem-solving skills. 
•  Ability to communicate effectively with customers, project partners, vendors, subcontractors, office employees, and field personnel. 
•  Self-motivated and flexible team player. 
•  Ability to independently prioritize and manage multiple tasks and projects at the same time. 
•  Ability to travel to project and meeting locations as required. 

Preferred Education, Skills, and Technology

•  Bachelor’s degree in Mechanical Engineering. 
•  Experience using CAD for HVAC design or project coordination. 
•  Experience with BuildOps. 
•  Experience with Procore. 
•  Experience with Bluebeam Revu. 
•  Proficiency with Microsoft Office products, particularly Excel, Outlook, Word, and PowerPoint. 
•  Experience managing both design-build and plan-and-spec commercial HVAC projects. 
•  Experience supporting commercial or industrial projects involving varied building systems and operating requirements. 

Work Environment and Travel

Benefits

• Competitive pay 
• 401(k) with 6% match after 1 year
• Comprehensive health insurance (including EAP Programs) 
• Comprehensive Dental insurance
• Paid Life AD&D insurance
• Paid sick time
• Paid time off
• 10 paid holidays
• Tuition reimbursement program
• Paid training
• Employee referral program
• Professional development assistance
• Company-provided uniforms
• Company-sponsored events